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How to Draw a Gantt Chart

Simple tutorials help you learn how to draw a Gantt chart for your project Schedule, increase your possibilities of understanding and work more effectively with our Gantt Chart Software.


Preparatory Work for Drawing a Gantt Chart

A good job should be done in the preparatory work for a new project. You need to turn your project into a step-by-step plan and list the activities in a table. For each activity on your list, estimate how long it will take you to do that. How long are you going to be in the activity? Realistically, how many work can you do in a day? When will people be available?

Then you need to put activities in order. What is the first thing that you are going to do? What will you do next? What will you do after that? One by one, put everything in order. Make a note of any dependencies; that is, situations where you can not do one thing until another is started or finished. If the research assistant is going to do all the interviews, then the interviews can not start until the research assistant is hired.

When you finish the ordered list and know how long everything will take, you need to combine or divide the task for reducing the list without losing any specificity.

How to Draw a Gantt Chart

Open the Gantt Chart Template from the Project Management library. There is three basic Gantt chart templates available for week-day Gantt chart, namely month-day Gantt chart and year-month Gantt chart. How you divide up your time depends on your project. If it is only one year long, you might list items by month. If your project is three years long, then you might list items by quarter. If you are planning over five years, you might break it down to six-month periods.

Drag a Gantt chart shape from Gantt library to start your Gantt chart.

New a gantt chart

You can move the yellow control handle in the Gantt chart shape to change the column interval.

change gantt chart colume space

Add a Task in Gantt Chart

While selecting the whole shape, you can click the action button on the right edge to modify Gantt as you want.

Set Gantt Chart

As the above image shows, you can set the time period, interval days for the whole Gantt chart template. You can add a new task or delete a task. You can show or hide the task priority, duration, completed, project cost, reserved item and flag options.

Add a Subtask in Gantt Chart

You can select a task then click its action button to add a subtask after it.

Add a Subtask in Gantt Chart

As the above image shows, you are not worried about putting the tasks in the exact correct order in the beginning. It is easy to re-organize them later on. You can move up or move down the task in a same task priority. You can bring it to the sub level task of the previous task.

Modify the Task Priority

The Gantt chart software allows to show or hide task priority option. Select the whole Gantt chart template then check or uncheck the Show Priority item in the action button menu. You can change the priority by clicking the circle.

Modify Task Priority

How to Change the Time Line in a Task

While double clicking the text editing box to input task start date and finish date, the progress bar will be updated automatically according to the new date. Also you can drag yellow handles of progress bar to change the start date, finish date and duration.

change time line in a gantt chart

Select a task, then there will be two yellow handles; drag the handles to change the length of the progress bar. Then the start date, finish date and duration will be changed automatically.

Input the task completed percentage, and the green progress bar will be upgraded automatically.

Different Task Type in Gantt Chart

There are three different task types in the Gantt chart: Normal, Summary and Milestone.

task type in gantt chart

You don't have to set the type explicitly. The Gantt chart software will process it automatically. The normal task has a completed percentage. You can set it as the above description. If a task has some subtasks, the task will become a summary. A milestone task can be a diamond shape while you drag the two yellow control points together.

Share the Gantt Chart

When you complete the Gantt chart, you can save it as the project file for revision later. You can print it or export it as the html, pdf, svg, transparent png format. You can also export it to MS Word, Excel or PowerPoint with one click. See a svg format export effect: How to Draw a Gantt Chart

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